🎯 Goal
Find the lease records you need from across your agency's transaction history, for comp schedules, client pitches, ranking submissions, or internal analysis.
❓ Why
Your lease library grows fast. Good search and filter lets you answer questions like: "What have we let in EC1 above 10,000 sq ft in the last 12 months?" in seconds rather than minutes, and makes your team's data genuinely useful rather than just stored.
🔍 Overview
The Leases section supports free-text search, structured filters, sorting, and saved views. Pre-built saved views cover common cuts (Ready to publish / Published / Upcoming expiries / Upcoming breaks).
📊 Step-by-step
1. Open Leases
Click Leases in the left-hand nav.
2. Use default saved views
Kato ships with useful pre-built views:
Ready to publish — has all mandatory Atlas fields
Not ready to publish — missing mandatory fields
Published – Not on Rankings — headline-only, needs ranking fields
Published – On Rankings — fully qualified, visible on Atlas Rankings
Upcoming breaks / Upcoming expiries — lease event watchlists
3. Filter
Common useful filters: transaction date range, location, property type, size range, headline rent range, transaction type (new let / renewal / assignment / sublet), tenant company, agent name, lease end date, break date.
4. Search
Free-text search by address, tenant name, or reference.
5. Sort
Click any column header to sort — transaction date, rent, size, address.
✅ You've done it when…
You have the precise cohort of lease records on screen — ready to export, report on, or drill into.
💡 Common mistakes & pro tips
Filter date by transaction date, not creation date. "Leases completed in 2025" means transaction date in 2025, even if created retroactively.
Use the Published — Not on Rankings view regularly. These are leases you've already published where a few extra fields would unlock ranking eligibility. Quick wins.
Upcoming breaks/expiries views are gold for Business development. Review monthly, action the ones worth a pitch.
Save a filtered view if you'll use it again.
💬 Need Help?
📞 0203 772 8898